Boost Productivity with Google Sheets: The Ultimate Guide to Habit Tracking

Hello everyone! In today’s tutorial, I will guide you through creating an effective habit tracking spreadsheet. This spreadsheet will enable you to monitor and track the habits you wish to adopt in order to achieve your goals. Whether it’s going to the gym, staying hydrated, or reading daily, this sheet will help you stay on track.

Research has shown that individuals who track their habits are more likely to be accountable and experience greater success in achieving their goals. Moreover, tracking your habits can transform the process into an engaging game, allowing you to witness your progress and stay motivated along the way.

Creating the spreadsheet

Now that we have that covered, let’s dive into creating the habit tracking spreadsheet. First, in column B, we will track our habits. Simply label the header as “Habit,” and underneath it, list all the habits you want to track. For the purpose of this tutorial, let’s assume we have 20 habits. You can label them as “Habit 1,” “Habit 2,” and so on. Feel free to adjust the number of habits to fit your needs. Remember, tracking four or five habits initially is a good starting point; you don’t have to track too many things simultaneously.

Next, we will track the progress of these habits over the course of a month. In row three, populate the numbers one through 31 to represent each day of the month. To accommodate these dates, we may need to add additional columns. Simply go to the end of the sheet, select and highlight multiple rows, and insert the required number of columns. Once added, label the columns with numbers one and two, and then drag the selection across until you reach the number 31. Resize the columns to fit the screen by highlighting columns A to G (which includes habit names) and, while right-clicking, select “Resize columns” and set the size to 38. Additionally, delete any extra space in column A by resizing it to 25.

Formatting the spreadsheet

With 31 days fitting on the screen, keep in mind that the sizing may vary depending on your screen size. To enhance visibility, you can label the days of the week. Starting from Monday, write the days of the week (Monday, Tuesday, Wednesday, etc.) in the corresponding cells. Depending on the month, you may need to adjust these labels. Copy this across all the days in the sheet, remove any excess at the end, and ensure that everything within the tracking data is highlighted.

To finalize the setup, go to the “Borders” option and select “All borders” for both the habit names and the tracking data. To track your habits, highlight the blank cells within the borders and go to “Insert,” then select “Checkbox.” This allows you to check off a habit for the day if it has been completed. Repeat this process throughout the entire sheet.

For additional formatting, select the entire sheet and horizontally align all the content to the center. Change the font to your preference (e.g., Montserrat). Make the headings bold, use a blue fill color, and change the text color to white. Similarly, make the days of the week bold, use a darker blue fill color, and white font. To further enhance visualization and gamification, highlight the range of checkboxes. Apply conditional formatting by formatting the cell if the text is exactly “true.” Choose a green color to indicate a checked-off habit. Any checkbox you click off will now turn green.

As a quick example, for the sake of the next part of the tutorial, randomly check off several checkboxes.

Tracking habits

After populating the habits and deleting two rows to adjust the layout, we can now calculate the percentage of completed habits for each day. We’ll start in cell C23 to calculate the percentage for Monday. Begin by typing the equation with “=COUNTIF(” and then highlight the range of checkboxes. Add a comma and in quotations, write “true”. Press Enter to see the count of checked-off habits for the day (e.g., 11).

To convert this count into a percentage, edit the equation and add a slash (/) followed by “COUNTA(” and highlight all the habit cells to the left. Press Enter. To format the result as a percentage, select the cell, go to the formatting options, choose percentage, and adjust the decimal places as desired. For example, if 11 out of 18 habits are completed on Monday, it will show as 61%.

To make the equation dynamic and applicable to other days, add dollar signs ($) before the column and row references in the equation (e.g., $B$4 and $B$21). Now, when you drag the equation across, the numbers will accurately reflect each column.

To create a visual representation of the percentage, resize the row below (e.g., to 84). In that row, use the “SPARKLINE” function. Type “=SPARKLINE(” and select the cell C23 above it. Add a comma and in quotations, write “charttype”, followed by a comma and “column”. Add another semicolon, then write “ymin” and set it as 0. Add another semicolon, then write “ymax” and set it as 100. End with a closing bracket and press Enter. Now you’ll see a bar representing the completion percentage (e.g., 61%) within the cell.

To change the color of the bar, edit the “SPARKLINE” function. After the “ymax” value and before the closing bracket, add another semicolon. In quotations, write “color”, followed by a comma and the desired color (e.g., “green”). Press Enter to see the updated color.

Drag the bar across to apply the function to other days. To finalize the formatting, select everything, choose “All Borders,” highlight row 23, and fill it with the second lightest green. Highlight the bars and fill them with the lightest green. Additionally, resize columns AH and AI to match the size of other columns (e.g., size 38).

To track the percentage of habits completed in the month, zoom out slightly, and select cell AI4. Repeat the process by typing “=COUNTIF(” and highlighting the checkboxes in row 4. Add a comma and in quotations, write “true”. Press Enter to see the count of completed habits for the month.

The habit “1” was completed 22 times this month. To calculate the percentage, we’ll modify the formula. Click on the cell with the count, go back into the formula, and divide it by the count of days in row 3 (from day number one to day number 31). Press Enter.

Format the cell as a percentage and reduce the decimal points to two. For example, 71% of the time habit “1” was completed in this month. To make the formula dynamic, add dollar signs before the column and row references in the formula (e.g., C$3 and AG$3).

Drag down the formula to apply it to other habits. The percentages will be properly displayed for each habit. To create the bar chart in cell AJ4, use the “SPARKLINE” function with different parameters. Type “=SPARKLINE(” and select cell A14. Add a comma and open squiggly brackets. In quotations, write “charttype” and “bar” instead of “column”. Add a semicolon and write “Max” (without quotations). Add another semicolon and write “100%”. Add another semicolon and in quotations, write “color1” and the desired color (e.g., “green”). Close the squiggly brackets and press Enter.

Drag down the bar chart to apply it to other habits. Format the range with borders, format the percentages with the second lightest green, and format the bars with the lightest green.

Feel free to customize the spreadsheet to suit your needs and make it your own. Using a habit tracker can significantly boost productivity and help you reach your goals. You can find a link to this template in the description, where you can make a copy for yourself and make any desired edits.

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