How to Enable Notifications for Changes in Google Sheets File Content

Why Enable Notifications in Google Sheets?

One of the major advantages of using Google Sheets is its collaborative capabilities, allowing multiple users to work on a spreadsheet simultaneously. This means that the same Google Sheets file may have several users accessing and making changes.

Without notifications enabled, you would have to manually access the file and check for changes through version history in a laborious manner. However, checking manually won’t keep you abreast of real-time changes happening on the Google Sheets file.

In this scenario, you’ll want to receive immediate notifications for any changes made by other users, ensuring you stay informed about ongoing modifications without having to manually track them.

How to Enable Notifications for Changes in Google Sheets File Content

To configure automatic notifications in Google Sheets whenever any changes are made to the file, follow these steps:

Step 1: Open the Google Sheets file for which you want to enable notifications.

Step 2: Navigate to the menu Tools > Notification, as shown in the image below.

Step 3: In the displayed Set notification rules window, to enable notifications for any edits made to the file, click on the option “Any changes are made” under the “Notify me at…” section. Next, click on the “Email – Right away” option under the “Notify me with…” section.

Finally, click the Save > Done button in the next window.

Once the above configuration is set up, you will receive notifications via email. This happens automatically when other users make edits to the content in the Google Sheets file that you have shared. From there, you can easily view the changes made to the file by clicking on the provided “Click here” link in the email.

If very few changes are made to the Google Sheets file, you may not necessarily need to enable notifications every time someone edits the file. However, if numerous changes are being made, there is a better way to organize these notifications.

This can be done through the “Email – daily digest” option, as shown in the image below. To modify existing notification rules, navigate to the menu Tools > Notification rules once again and click on the Edit option for that rule.

Additionally, you can choose to receive notifications when users submit forms providing data to the corresponding Google Sheets file. In the future, if users wish to remove these notification rules from Google Sheets, you can navigate to the menu Tools > Notification rules.

Then click on the Delete option for the rule you want to remove. Alternatively, you can use the Click here option in the email under the “Want to stop receiving this email?” line.

In this way, Officehabit has just guided you on how to set up automatic notifications whenever any user edits the content of the Google Sheets file you shared, which is both convenient and useful. Wishing you success.

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